Exams Officer

Job overview

• A sound understanding of secondary education and examinations
• Flexible and adaptable to the varied demands of working in a premier school.
• Proactive in all aspects of College life through participation and support.
• Able to develop and foster teamwork.
• Exceptional organiser and administrator.
• Creative and innovative with an eye for detail and a determination to see tasks through from beginning to end.
• Talented communicator and able to work successfully under pressure.
• Able to present a professional image in line with the high expectations of Brighton College.
• Confident and competent user of IT for administrative purposes.
• Has a strong understanding of the needs and issues facing all stakeholders within the school community
• Demonstrate excellent interpersonal skills
• Demonstrate organisational, planning and multi-tasking skills, problem solving, good judgement and decision-making ability
• Demonstrate collegiality and the ability to operate as a member of an effective team and a diverse multicultural school community
• Demonstrate genuine care and respect for individual students
• Abide by policies and procedures outlined in the staff handbook
• Seek out opportunities for professional development
• Ability to explain and understand examination systems and processes to employees
• Exhibit exemplary written/ spoken English
• Hold excellent organisational and interpersonal skills to aide in daily contact with a diverse multi-cultural population
• Ability to multi-task and work independently and under pressure
• Ability to manage a range of examination series including international and UK exams
• Highly organised and methodical in processing information relevant to examination
• Proactive in the preparation of data for key times in the calendar
• Proactive in remaining up to date with current exam board regulations and JCQ guidance, including procedures relating to malpractice, misconduct, and the appropriate use of AI in assessments.

Responsibilities of the Exams Officer include:

• Act as the primary point of contact for all internal and external examination matters across the school
• Manage the end-to-end administration of all external examinations (e.g. Pearson Edexcel, Cambridge International, AQA)
• Support with the implementation and administration of internal examinations including, but not limited to, GCSE and A Level mock exams and GL assessments
• Ensure compliance with all relevant exam board and JCQ regulations, policies and deadlines
• Maintain accurate candidate registration and entry data for all qualifications
• Coordinate examination timetables in line with awarding body requirements and school calendar
• Liaise with Heads of Department regarding candidate entries, tiers, access arrangements, and amendments
• Administer access arrangements in collaboration with the SENCo, ensuring compliance with awarding body regulations
• Train and deploy invigilators in accordance with examination board expectations
• Organise and oversee the secure storage, handling, and distribution of examination materials
• Ensure the safe and timely dispatch of completed scripts and coursework to awarding bodies
• Manage internal assessment, coursework, and non-examination assessment (NEA) submissions and deadlines
• Support the administration of predicted grades and internally assessed marks
• Maintain strict confidentiality and security of all examination-related information and documentation
• Oversee the conduct of examinations in accordance with malpractice and misconduct regulations, including AI use guidance
• Manage post-results services, including enquiries about results (EARs), access to scripts, and re-marks
• Disseminate examination results to pupils, staff, and senior leadership in a timely and secure manner
• Provide training and guidance to staff and pupils on examination procedures and regulations
• Maintain up-to-date records of all examination policies and ensure annual review in line with JCQ requirements
• Collation and distribution of examination entries and outcomes for senior leadership
• Liaise with awarding bodies to resolve any issues relating to entries, results, or certification
• Ensure all certification is received, checked and distributed to pupils appropriately
• Support inspection readiness by ensuring compliance documentation is up to date (e.g. KHDA, BSO)
• Make appropriate timetabling and room arrangements for all exams and ensuring proper examination invigilation of the examinations is put in place.
• Liaise with Senior Leadership Team, Inclusion and Heads of Department to ensure appropriate timetabling and invigilation arrangements are in place for the school’s internal and mock examinations.
• Organise and maintaining exams office files
• Ensure that all examinations start and finish appropriately in line with examination board regulations including the conduct of any on-line examinations.
• Ensure that all necessary stationery and materials and other requirements are provided for examinations.
• Organise the collection of registration and examination fees; organising, invoicing and ensuring money collected is credited to the relevant account, in liaison with the Accounts department.

Other Responsibilities

• Provide training to staff and pupils on the school examination procedures
• Coordinate with Heads of Department and Heads of Phase as necessary
• Organise out of hours examinations and their invigilation
• Report to Assistant Head (Data and Assessment)

Experience:

• Relevant experience of working within an educational setting, ideally in an examinations or administrative capacity, with a sound understanding of assessment processes, exam board requirements and the management of confidential pupil data in line with regulatory frameworks (e.g. JCQ).

Recruitment Application Process:

• To ensure your application is considered, please follow the steps below when applying via TES | Schrole:
• Your TES | Schrole profile must be fully completed.
• A minimum of three (3) references must be available on your profile.
• One reference must be from your most recent employer.
• For all teaching positions, it is madatory one of the reference is from your current Head Master/Principal.

Reference Permissions:

• Ensure the option I am happy for a potential employer to contact my referee prior to interview is enabled.
• To speed up the application process, you may also select the option Send referee a form (optional) on your profile.

Important:

• Complete all required application questions (if any) to proceed.
• Incomplete profiles or missing references will prevent us from considering your application.

Join Brighton College Dubai – A World-Class Institution
Brighton College Dubai is seeking dedicated and exceptional professionals to join our award-winning team.

Recognised as the First Place Winner in the Education Category at the Emirates Labour Market Award 2024 and a Diamond-Classified Employer by UAE Ministry of Human Resources and Emiratization, we are committed to setting benchmarks in education, inclusivity, and employee best practices.

We offer an unparalleled opportunity to be part of a community that values academic excellence, innovation, and holistic development. Our achievements include being shortlisted as the Best British International School in the World and named the Best New School in the UAE 2018–2023 by Which School Advisor and Schools Compared.

At Brighton College Dubai, we prioritise collaboration and creativity, fostering an environment where every team member plays a vital role in shaping the future of education. With state-of-the-art facilities and a culture of continuous improvement, we provide a dynamic workplace where you can thrive professionally and personally.

Be part of a world-class team – apply now and make a difference!